Templates, Forms, Tools and Guidance

Scope of Work (SOW)

• Scope of Work Workbook (Updated 04/15/19)
• Scope of Work Workbook Guidance (Updated 05/12/21)
• PRP SOW Checklist (Updated 08/03/18)
• PRP Standard Specification Details (Revised 10/29/19)

Schedule of Pay Items (SPI)

• Standardized Quote Form (Revised 06/01/20)
• SPI Phase Example Guidance with Mobilization and Per Diem Calculations (Updated 11/05/21)
• Trenching Calculations (Updated 06/12/17)
• Deliverable Format for Schedule of Pay Items (Updated 11/30/18)
• Deep Well Buildup (Updated 06/14/18)
• Sonic Well Buildup (Updated 09/23/19)
• Double Cased and Horizontal Well Buildup (Updated 06/13/19)
• Scoping Contingent Borings for Soil Sampling
• ATC Report Types Guidance
• ATC Report Components Matrix
• Guidance for Cumulative Historic Data Compilation (New 08/26/21)

Request for Change (RFC) - Change Orders

•  Request for Change (RFC) Guidance (Revised 09/16/22)
• PRP Contracts Tips to Speed Up RFC Processing (Posted 03/23/17)
• Transportation and Disposal of Additional Soils (Posted 09/14/17)
• Compensation for Equipment Lease Due to Unusual Delays (Posted 08/27/20)

PRP Accounting

• Purchase Order Invoice Processing Checklist (Replaced 08/14/19)
• Invoicing Tips for ATCs
• Required Documents
• PO Cancellation and/or Request for Replacement Site Form (Updated 11/20/18)
• PO Cancellation and/or Request for Replacement Site Guidance Document (Updated 02/04/21)
• Delegation Instructions for MFMP (Posted 02/16/16)
• Delegation Memo Template (Revised 11/01/21)
• Travel Voucher Form
• Travel Per Diem Drawing
• FAQ on PRP Travel Reimbursement in Agency Term Contracts
• Priority Code Summary (Updated 02/16/22)
• Sample Invoice for One Time Payment (MOU/BDA/SRFA)

Contractor Performance Evaluations

• Example Contractor Performance Evaluation Form Effective April 2016 (Posted 07/13/16)
• CPE Guidance Document (Posted 11/03/17)
• Site Owner/Responsible Party Contractor Performance Survey Form
  • Fillable PDF version
  • Print and fill version
• STCM Performance Evaluation User Guide (Updated 09/26/16)
• Contractor Performance Evaluation (CPE) Consistency in Completion Presentation (Revised 02/17/20)
• CPE Quick Reference Outline for Consistency in Completion (Posted 10/17/19)

Communication

• Communication Log
• Communication Plan
• Field Work Notification and Communication (Posted 09/16/21)

Helpful Documents and Tips

• Administrative Review Checklist (Updated 08/22/16)
• Approved Costly Site Summary
• How to Review a PR in MFMP (Updated 08/04/21)
• Late Deliverable Site Reassignment Process (Revised 05/30/19)
• OCULUS Insert Instructions for PO (Posted 09/19/16)
• OCULUS Insert Instructions for RFC
• OCULUS Supplemental Index
• PR Documents Checklist for SM (Revised 05/12/21)
• Site Manager Roles and Responsibilities
• Site Manager Training and Mentoring Process
• Tips for Data Entry of Reports into STCM to Prevent Data Errors (Posted 10/14/16)
• RAC/O&M/SR Tips to Speed Up PR Processing (Posted 03/14/17)
• PRP Remediation Deliverable Checklists
• Order Letter Checklist (Revised 08/02/21)
• AC SPI Preparation Guidance for Site Managers (New 07/18/19)
• Securing Sites During State Emergencies (Posted 01/27/20)
• Quote Site Manager Summary

Processes and Plans

• PRP Procurement Process (Posted 07/29/16)
• PRP Procurement Process Workflow (Posted 07/29/16)
• PRP RFC Process Playbook (Posted 08/26/16)
• Change Management Plan (Revised 03/26/19)
• Petroleum State Funded Cleanup Workflow for PRP and Districts (Posted 05/8/23)

Site Access

The Guide for Contractors Obtaining Access to Property, the Onsite Access (source) forms and the Offsite Access (non-source) forms can be found on the Administrative Guidance page.